Privacy Policy

1. Information We Collect

We may collect the following types of information:

• Registration data: Name, email address, phone number, institution affiliation, category (e.g. Student, Teacher, Researcher), and selected days of participation when you register for the event.
• Technical data: IP address, browser type, device information, and pages visited, typically through standard server logs.
• Communications: Emails or other correspondence you send to us, including OTP-related and approval emails for registration.

2. How We Use Your Information

We use the information we collect to:

• Process and manage event registrations, including verification via OTP and approval workflows.
• Send you confirmations, participation numbers, and updates related to the conference.
• Improve our website, services, and user experience.
• Comply with applicable laws and respond to lawful requests from authorities.

3. Data Storage and Security

We store your data on secure servers and take reasonable technical and organisational measures to protect it against unauthorised access, alteration, disclosure, or destruction. Registration data is retained as necessary for the event and for legal or administrative purposes.

4. Sharing of Information

We do not sell or rent your personal information. We may share information only:

• With trusted service providers who assist in operating our website or services, under strict confidentiality.
• When required by law, court order, or government regulation.

5. Your Rights

You may request access to, correction of, or deletion of your personal data subject to applicable law. To do so, please contact us at heckerala@gmail.com.

6. Cookies and Similar Technologies

We may use cookies and similar technologies to enhance your experience, remember preferences, and analyse site usage. You can adjust your browser settings to manage or disable cookies; some features may not function fully if you do so.

7. Third-Party Links

Our website may contain links to third-party sites (e.g. social media). We are not responsible for their privacy practices. We encourage you to review their privacy policies.

8. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top will reflect changes. Continued use of the site after updates constitutes acceptance of the revised policy.

9. Contact Us

For questions about this Privacy Policy or our data practices, please contact:

The Kerala State Higher Education Council
Science and Technology Museum Campus
Thiruvananthapuram, Kerala
Phone: 0471 2301292 | Fax: 0471 2301290
Email: heckerala@gmail.com